It is common knowledge that production processes in factories can be made much more efficient through standardization. However, it is less known that companies can use a similar approach to work more effectively on business documents. We will tell you where it gets difficult when you work on documents manually and how software makes a difference.

A company that uses the right software to work on documents more easily not only saves a lot of time and money but also prevents errors from creeping into documents and, for example, causing reputational damage. Good software in the field of document creation is key to increasing your Return On Investment (ROI). If this software is missing, there are three aspects that not only make the work more difficult but also unnecessarily intensive: manually drafting new documents, finishing them, and unnecessary steps taken in this process.

Manually drafting documents

Manually drafting documents, meaning without automating their building blocks, is laborious. Consider, for example, a letter or offer that needs to be provided with a signature, general terms and conditions, and Chamber of Commerce number. This takes a lot of time. You not only have to collect everything, but also closely monitor the quality of the whole and the requirements of laws and regulations. When you automate all of the above, these burdens are eliminated.

Finishing documents

Subsequently, you spend time finishing a document. You start it, but often don't complete the job in one go. Can you find the correct version next time? Often, you also need to involve colleagues because consultation is needed about the different sections you want to add to the file.

Unnecessary steps

Moreover, you lose time due to unnecessary steps. These creep in because there are so many variables you need to consider. There are five versions of a document; which one is correct? Does HR need to review it again because the drafted contract does not meet the requirements of the collective labor agreement? It happens that payroll rejects half of the contracts for this reason and then has to review them again. And: do you trust the work delivered by the department, or do you still need to involve a lawyer?

A lawyer is also regularly used as an extra checker. Does the summons meet the procedural requirements? It would be a great pity if the arguments – however sound – do not count during the session because the summons does not meet these requirements. This check can also be done by someone else when you use software that includes all parts of a summons. This way, the lawyer can do what he or she is paid for: present a strong plea. That saves costs.

dStyle365 and dStyle365DMS as a solution

With the software solutions dStyle365 and dStyle365DMS, which you can read more about on our website, you prevent the above problems. This way, you can significantly increase your Return On Investment (ROI). How much? We are happy to calculate that for you. Our experience shows that the investment in our software solution is often recouped within a month. An example calculation: suppose four hundred people in your organization spend two hours per month drafting contracts, then that costs you eight hundred hours in labor costs. When you reduce this time to five minutes, things move quickly. This is possible with dStyle365 because, thanks to automation, you have all the building blocks for documents readily available and can skip verification steps. Just think of the TV show on Discovery where you see how quickly a car rolls off the assembly line. That's how it can also be with document creation.

Questions? Contact us now

Do you have any questions about our products and/or services?
Then contact us directly and easily.

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