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    What is the difference between a paragraph style and a character style in Microsoft Word?

    In Microsoft Word, the term 'paragraph style' refers to the formatting style applied to a paragraph, while 'character style' refers to the formatting style applied to individual characters within a paragraph.

    Published on December 5, 2025
    2 min read
    Documentaal knowledge center

    In Microsoft Word, the term "paragraph style" refers to the formatting style applied to a paragraph, while "character style" refers to the formatting style applied to individual characters within a paragraph. Here is an explanation of the difference between the two:

    Paragraph Style

    A paragraph style in Word defines the formatting attributes for an entire paragraph, such as alignment, indentation, line spacing, font and size, and any other specific formatting options. When you apply a paragraph style, all text and any associated formatting within that paragraph are changed accordingly.

    Character Style

    A character style, on the other hand, applies to individual characters within a paragraph, such as font, size, bold, italics, underline, and color. You can use a character style to highlight or format specific words, phrases, or letters within a paragraph, without changing the formatting of the entire paragraph.

    In short, a paragraph style pertains to the formatting of an entire paragraph, while a character style applies specific formatting to individual characters within that paragraph. Both styles are useful tools for improving the formatting and readability of your documents in Word.

    In the formatting pane of dStyle365 / LegalWord365, you will find the styles defined by your organization that you need to format your documents. For a paragraph style, the entire paragraph where you placed the cursor changes. For a character style, you must first select the desired text completely before applying the character style to it.

    If there are styles missing in the formatting pane that you would like to use, please feel free to contact us.

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