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Easier And More Effective Working On Documents

Easier and more effective work on documents

Companies create all kinds of different documents for internal use and for their customers. From thank you letters and quotes to project plans and advisory reports. These have to be in order from different perspectives - so they have to be complex. We are going to help you by sharing knowledge. We kick off with our story.

Drafting some reports at companies is so complicated that sometimes as many as five employees are forced to go through the thousand pages together to avoid errors. From a communication point of view, you want documents to match the corporate identity of the company. And if you look at it through legal glasses, you expect the disclaimer to be correct.

How do you ensure that employees, both individually and collectively, can easily work on these documents with an eye for these aspects? If you do not have the right software, this is time consuming.

Think of the search for a usable disclaimer or standard text that expresses the core of the company. You can plough through older files, but how can you be sure that these texts are not outdated? But even if employees work together on a single document, the process often goes wrong; for example if a colleague uses an incorrect numbering of attachments.

This process takes a lot of time and manpower for SMEs, from accountancy firms to law firms. Many of the actions required to produce a good document are not automated using software. And working together to arrive at a uniform document is difficult.

Building blocks

This is exactly why we, the team behind Documentaal, want to help them with our software solutions dStyle and dStyleDMS. These allow them to work on documents effectively and easily, regardless of their type - from thank-you letters to advice reports - or complexity.

This software provides employees with the building blocks for both formatting and standardized text. Even if they are working on single, unpredictable documents such as an advisory report with many unexpected factors due to an as yet undefined research question. So we don't just help you out with predictable files that go in multiple directions towards the client such as an AVG-proof privacy statement.

This way, working on documents becomes a lot easier - at least if the software itself is also accessible. We realise that an HR employee is not waiting for a decision tree when drawing up a document. So we avoid such complexity.

Our software also provides structure in the digital storage space. We ensure that you can easily store, edit, process and retrieve your documents.

Fascination for automation

Our fascination with automation in order to arrive at the best solution was already the driving force behind the company more than twenty years ago. Even now, that fire burns unabatedly brightly. In a committed and dynamic team, managed by Rob Duijndam since 2008, we work for more than a hundred customers.

Our team members see how their contribution turns out in practice. That motivates. Our clients also like this way of working. They are not dealing with an abstract organisation.

This close collaboration gives us insight into the processes and systems at organizations. Only then is it possible to develop software that connects to Microsoft 365, enabling our clients to take a leap forward in document creation.

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