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The Power Of Conditional Text Fragments: Customized Documents Without Effort

The power of conditional text snippets: customized documents without effort

Customization: it is and will continue to be an important aspect of your services. You can no longer afford to waste time manually cutting, pasting and modifying documents. This is where the power of conditional text snippets comes in. With software like dStyle365/LegalWord365, you create personalized documents that meet the highest standards with a single click. And, mind you, without sacrificing efficiency or consistency. How that works. Read on and discover how smart models make your job a lot easier.


What are conditional text fragments?

When drafting a document such as an agreement, numerous variables come into play. Consider the number of parties involved, the legal form, whether a party is a natural person or a legal entity, and even whether someone is a "he" or "she." All of these choices determine what text appears in the document.


Conditional text fragments make it possible to automate these choices. Based on the data entered, the software automatically chooses the appropriate texts. Suppose an agreement has multiple parties: the software then creates a neat enumeration. If a party is a legal entity, the software automatically adds fields such as a Chamber of Commerce number or place of business. For a natural person, the system chooses instead, for example, date of birth and address information.

This may seem complex, but the process is surprisingly intuitive. An interactive questionnaire guides you through all the steps and makes sure you don't overlook anything. Smart, right? That's us.


A smart decision tree

Conditional text fragments are part of a bigger picture: a smart decision tree. This works as follows:

  • Entering data: you start by entering data such as names and contact information of the parties.

  • Answer choice questions: then you get questions that depend on the type of document. For example, "Is there a company car?" or "Does this customer have a standard or different payment condition " These are both choice questions in the form of a drop down box and sliders for yes/no answers.

  • Automatic generation: based on your answers, the software composes the document, complete with the appropriate text fragments.

An example: you draft a termination agreement. First, you enter employer and employee information, such as name and address. Then you answer questions such as "What is the reason for termination?" and "Will a budget for legal assistance be allocated?" Depending on your choices, the relevant blocks of text appear in the document. The result? An error-free document that exactly matches the situation.


How does this benefit your office?

Using conditional text fragments brings numerous advantages. Some pluses:

  • By using a smart questionnaire, you no longer have to think about which text belongs where. The system does this for you.
  • All documents follow the same house style and structure, regardless of who drafts them. This exudes professionalism to your clients.
  • The risk of errors, such as forgotten fields or incorrect wording, is drastically reduced. No more time wasted by corrections afterwards.
  • Even support staff can easily prepare documents. No technical knowledge required.
  • No more hassle with cutting, pasting or adjusting old documents. Always start with a clean and relevant template.

Application in practice

At many firms, the emphasis is on customized documents. Take, for example, a model employment contract. Sometimes a company car is part of the terms, but not always. It's awkward to include text about a car by default and then delete it when it doesn't apply. With conditional text snippets, you simply select "Yes" or "No" during drafting. The software then automatically adds the appropriate text without you having to manually adjust anything.


What happens behind the scenes?

The "magic" takes place in the model maker, a visual tool you use to create and maintain your own templates. You control which variables are there and which choices affect them. For example, a template may contain several options for the reason for termination of an employment contract. These options are linked to specific text fragments. Once you make a choice, the appropriate texts are automatically added to the document.

The beauty? If you modify a text fragment in the model, that modification is immediately reflected in all documents that use that fragment. This keeps everything up to date, with no extra work.


The future: even more automation

The possibilities of conditional text snippets are already impressive, but the future offers even more. Consider AI that automatically gathers and populates relevant information based on a case file. For example, the system analyzes previous documents in a case and automatically suggests names, dates and definitions. This is one step further in unburdening your work process.

Conditional text snippets are a powerful tool that save you time, prevent errors and create consistent, professional documents. By employing this technology, you not only make your job easier, but also boost the quality of your service.

Are you ready to get started with your document creation? With dStyle365/LegalWord365, take the first step toward a smarter and more thoughtful work process.

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