How to get a uniform signature in Outlook
A signature under an e-mail is a digital business card. And we probably all agree that a business card should look good. Of course, some quick guy has probably closed an important deal after scribbling his phone number on a napkin, but as a serious company you want your employees to look serious. So a proper Outlook signature. But how do you prevent all those signatures from looking slightly different?
Just do it
A different greeting, a wrong layout, not quite the right house colours, a missing disclaimer - it's sloppy enough. But even if you have rolled out a new action or campaign, you undoubtedly want your employees to sign it. For example, this summer the song 'Just do it' by Coolblue employees Marlin and Shaqueel unexpectedly went viral on Spotify, YouTube and TikTok. Try getting that quickly and uniformly into all your employees' email signatures.
Smart automation
With the smart option in dStyle 365, you take care of that with one push - forward, two then - of a button. You create the email signature centrally and roll it out throughout your organization, with variants by department or location if necessary so you can link the right address and social media channels. Multiple languages? No problem. Having someone else sign an e-mail on your behalf - provided that person is authorized to do so, of course - is also a piece of cake. Need standard text blocks, for example when you send an offer or want to add a certain condition? Simply add them to the e-mail. Do you want to go one step further and sign directly with legal force? With PKIsigning you are automatically guided through a signing process. Ideal for accountants, for example. You will have a validly signed document back in no time.
Four birds with one stone
A neat, uniform Outlook signature may seem like an afterthought. But in this way you ensure optimisation, uniformity and a professional appearance and you make the life of your employees a little easier. You kill four birds with one stone. What more could you want?
Curious?
Would you like to know more about dStyle 365 and our digital signature module? Please feel free to contact us without obligation. We would like to get to know you.
