AI and the three biggest benefits for document creation and management
Artificial intelligence (AI) is a gamechanger in knowledge-rich industries such as law and accounting. AI provides powerful solutions that save time, optimize workflows and improve document accuracy. In this blog, we discuss three major benefits of AI within document management and contract generation, and how this technology is helping your firm move forward.
Improved search functionality and document management
Using advanced algorithms and machine learning, AI performs complex searches far beyond the capabilities of traditional search functions.
Suppose your office has ten different variants of job confirmations in circulation. Our software automates and structures these documents, dividing them into segments so that employees always select the right sections for their assignment. The additional information added as metadata feeds the AI engine, making it search and classify more efficiently. This means that, for example, you can easily retrieve all job confirmations that contain a certain text or all AVG-related documents in your DMS without manually going through countless files.
This automated process means that your employees spend less time searching for documents and more time on more complex tasks. In addition, AI makes it possible to detect trends in contracts and documents. For example, think about identifying the most commonly used text blocks, or analyzing differences between different contract versions. These insights help to continuously improve your document processes.
Discovering trends and optimizing processes with AI
Artificial intelligence is much more than just a smart search engine. It can also analyze trends and patterns in your documents that are otherwise difficult to detect. This can help your organization make more informed decisions. For example, suppose you want to know which contracts were most often entered into with certain terms or which clauses caused the most legal problems. AI helps you easily identify these patterns.
In addition, AI can automate recurring actions, such as sending reminders for contract renewals or approving documents. This vastly improves your workflow, allowing your team to focus on real priorities rather than administrative tasks.
AI as an assistant in document creation
Artificial intelligence not only provides benefits for managing existing documents, but also plays a role in creating new ones. Tools such as Microsoft Copilot make suggestions for text content and even initiate automated workflows. For example, when a document is ready, AI can automatically draft an email, add the appropriate attachments and provide a summary of the content. This not only saves time, but also increases the accuracy and consistency of communications.
Suppose you are in the process of drafting a shareholder agreement. AI automatically pulls out related information, such as previous versions of similar documents, meeting summaries and action items. This makes the document creation process more efficient and less error-prone.
Ready to discover the benefits of AI in document management?
Artificial intelligence offers significant benefits for document management and contract generation, from more efficient search and advanced analytics to workflow automation. Want to know how AI can make your office more productive and future-proof? Download our whitepaper for a detailed explanation of the possibilities, or contact us for an AI workshop to take the first steps.
Whitepaper ''Artificial Intelligence & the future of document generation and document management"
In this white paper, you will learn how to make AI make your office more productive and ready for the future. With the rise of AI, the possibilities are endless. Our whitepaper shows how AI not only saves time, but also increases the accuracy and quality of your documents. Download the whitepaper here.
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