Version control: what is it and what does it do for you?
Version control, simply put, is the real-time tracking of changes to files. This provides insight into who made which change and when. In addition, version control allows you to allows you to retrieve a specific version at any time.pversion at any time. With version control, you can view changes between two versions, see who changed what, and undo changes by going back one version. So changes and errors can not only be retraced, but also reversed when a mistake has been made. For example, if you see that a colleague has made a mistake, you can go back a version with one click so that everything is correct again.
The importance of version control
When working together, several people are soon working on a document. Rarely is a quotation, a report or a manual a one-off. one man job. Often, one colleague makes a first move, another works out the draft, the next checks whether all the points have been made and then your marketing colleague puts the final touches to the document. marketing colleague puts the finishing touches to it. You guessed it: before you know it, different versions of a document are roaming the organisation. And therein lies the danger. Because how do you know for sure which version has been approved and how do you know for sure that you are following the rules?s the definitive version?
The risks of no version control
You can probably imagine all the things that can go wrong when an organisation does not have its version management in order; dhe susceptibility to error increases and misunderstandings occur more often. Imagine, for example, what can happen when one of your employees bases a quotation on outdated information, or makes agreements with a customer based on incorrect prices. This not only causes irritation and dissatisfaction but also costs a lot of money, time and energy. time and energy.
Version control is indispensable in a Document Management System
Version control is one of the basic functionalities of a Document Management System (DMS). Basically, the function of a DMS is to make information available to the right person at the right time. Without version control this is not possible, because then you cannot be sure that the right information is being passed on. You can apply version control to all types of documents, such as tenders or contracts. But also to documents that are often used within your organization such as workflowsbrochures, manuals and so on. With version control, you can be sure that everyone is always working in the correct version, that everyone always works according to the correct information, you record what happens to a document and you can always request an older version and atsee. Version management is therefore an essential part of a Document Management System (DMS).
The benefits of version control
- Time saving: no more searching for the correct version of a document;
- You always have the latestcurrent version in front of you;
- No more accidentally working in an old or wrong version;
- The right information is easier to share;
- You no longer need to compare documents to spot differences;
- You need less storage space because there are no locally stored copies of documents;
- You can easily view older versions of the document;
- Always iwho made which changes and when;
- Version numbers are updated automatically, no need to do this manually;
- And of course, all this makes working together easier, more efficient and less prone to errors.
Can we help you with version control?
Do you have questions about version control or want to know more about a Document Management System? As an official Microsoft Partner, we are ready to answer your questions and advise you on the best solution for your organization. Contact us or request a free demo, our consultants will be happy to help you!
