
Insights365: optimize your document creation with insightful Reports
Efficiency and accuracy are important for any organization. But how do you know if your processes are working optimally? Which documents are used most often? And how well is your team performing in terms of document creation? Insights365, the latest reporting tool within dStyle365/Legalword365, gives you answers to these questions. In this article you will read how this tool works and what the benefits are.
What does Insights365 offer?
Insights365 gives you a real-time overview of your document processes. The dashboard is fully integrated and provides clear reports. Whether you are a manager, IT specialist or content manager, this tool changes the way you look at document flows and provides you with tools to improve processes. Let's take a closer look at what Insights365 can do and why it matters to your organization as well.
What is Insights365?
Insights365 automatically collects data about document creation in your organization. This happens in the background, without users noticing.
Employees who create documents or edit templates generate valuable data. Insights365 records these actions and processes the data into easy-to-read reports.
For example, the tool provides insight into:
- Most commonly used documents.
- Active teams and users.
- The most popular types of content, such as contracts or policy documents.
- Using applications such as Word and Outlook in your organization.
Who is Insights365 intended for?
This tool provides value for different roles within your organization:
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Management and Board
Managers get an overview of team performance and departmental results. The dashboard also includes a "savings model. This shows you how much time and cost automatic document creation saves. These figures help you make strategic choices. -
Content managers and quality managers
They gain insight into which templates are frequently used. The tool also shows whether many manual adjustments are needed. This makes it possible to improve templates and offer targeted training. -
IT specialists
IT teams see how applications such as Word and Outlook are used. Is a particular plugin used infrequently? Then you can investigate whether there is a problem, or whether additional training is needed.
Insights365 offers reports at different levels:
-
General Overview
At this level you get a clear insight into the activity within your organization. For example, you can see exactly how many active users there are and which templates are used the most. Moreover, the savings model shows you immediately how much time and costs your organization has saved by applying automation. This provides not only an overview, but also concrete figures to substantiate improvements. -
Content level
At this level, you analyze the content of your document streams. For example, you will discover which documents are frequently used and where any bottlenecks occur. This gives you clear starting points to further optimize your processes. In addition, these insights provide valuable information to improve templates and text fragments, leading to more consistency and efficiency within your organization. -
IT Infrastructure
This level focuses on how applications and integrations are used within your organization. For example, you will see which tools are effective and how plug-ins and integrations perform. In this way, you support both users and IT teams in optimizing their operations.
The added value of reports in document creation
Why should you choose Insights365? Here are the key benefits:
- More efficient processes: By analyzing which documents are used the most and where bottlenecks occur, you can significantly improve your processes. This leads not only to faster turnaround times, but also to fewer errors. In addition, a more efficient process increases productivity within your organization.
- Targeted training: If it appears that a team makes little use of a specific template or tool, this may indicate a lack of knowledge. You can easily address this by providing targeted training. By doing so, you not only increase productivity, but also employee satisfaction. In addition, you avoid mistakes that come from improper use of tools or templates.
- Cost savings: With the savings model, you can see exactly how much time and money your organization is saving through automated document creation. These insights make it easier to demonstrate the value of your investments. In addition, the model provides concrete figures that you can use to justify new automation projects. This not only strengthens your arguments to stakeholders, but also helps you strategically plan future optimizations.
- Better decisions: The reports provide hard numbers that you can use to make improvements. This means your decisions are based on facts rather than assumptions. Whether it's content optimization or improving IT investments, you always have a solid basis for your choices. In addition, data-driven insights provide more confidence when making strategic decisions.
How does Insights365 differentiate itself?
Insights365 has a user-friendly interface and offers comprehensive analytics. Many tools show only general data, but Insights365 goes further. This tool provides insights at both team and organizational level. This allows you to optimize more effectively.
With Insights365, not only will you stay on top of your processes, but you will also be at the forefront of innovation.
Johan Birkhoff
Commercial Director
